Deep Work Tools I Love

During working hours I try to keep my focus and track my deep work sessions using the below tools;

  • Keep a daily tally of 30-minute focus sessions using pen and paper according to Cal Newport’s’ advice. My personal minimum target is a total of 90 minutes per day.
  • Use Forest app to keep me from touching my phone for any reason while also growing trees as a proof of my focus. I highly recommend this app.
  • Turn on Do Not Disturb Mode on my phone.
  • Turn off Bluetooth so my smart watch won’t buzz.
  • Use noise cancellation headset.
  • Play music with no lyrics, just instrumental music.

The below are other tools I use that I pay some premium for , but totally worth it:

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Deep Work Tools I Love

Pausibility

Pausibility. What a lovely word I ran into 1 year ago when I was writing an assignment for altMBA.

There is much magic that go on when we take a pause, and the one I’m talking about today is during conversations. Have you ever thought why are we so eager to skip pauses?

You see, I’ve been the kind of person quick to fill the silence in conversations, business and personal ones. I  couldn’t stand the tension. I had a coaching session about this issue with my altMBA coaches where they helped me practice silence in conversations by counting to 5 between full sentences. That was so hard! Looking inward during that silence, I felt unease in my heart, like I was taking up too much space and time out of people in front of me, and they might have other things to attend to than give me their full attention including my pauses. What an insight of a limiting belief I had. That was also a very good explanation why I used to (I hope) talk so fast.

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Pausibility

Leave Bread Crumbs

I learned this concept from the book Start Finishing. The author noticed how it takes us so long to jump back in a project when we leave it for a while, for example for the weekend or when we need to pause it for some reason. Instead, he recommends writing the exact steps you need to follow next time you start working on this project:

Here are some ways to leave yourself bread crumbs:

  • At the end of a work session — which may be the end of one focus block or the end of the last of back-to-back focus blocks — leave a quick note to yourself about where to pick up.
  • If you were truly in flow and lost track of time, your fallback time to leave yourself bread crumbs is at the end of the day. While it’s not as optimal as at the end of the working session, it’s better than starting cold the next morning or at your first focus block of the day.
  • Consider using author Ernest Hemingway’s trick of stopping before you’re empty and leaving something easy to start with. You want it to be easy enough that it doesn’t take a lot of brainpower but difficult enough that you have to engage with it.

I try to write bread crumbs every time I quit working on an excel sheet, either for a break, or due to some kind of interruption, and definitely as part of my workday shutdown ritual.

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Leave Bread Crumbs

Milestones

Yesterday my podcast reached a wonderful milestone of 10,000 downloads since its launch 11 months ago. The 18 episodes I created up to that point have been listened to this many times and that is such an honor.

I am grateful that my message is resonating and I’m happy to be reaching and helping many people I probably will never meet in person in my life.

Thank you for your trust.

For me, I will keep showing up, and that’s a promise.

Milestones

Books To Look Forward To This Spring

New books I pre-ordered for authors I respect and admire are:

I trust those authors and I can’t wait to see what hey have in store for us.

I would like to mention I like to support my favorite authors. Pre-ordering matters in book publishing business. I also joined the launch team of Jon Acuff’s book to get early book access and read it and review it before its release, so I will share this review here soon.

I will also attempt to write more book reviews here in this blog. I’m reading all the time so why not document it? I watched this inspiring video where one of things the blogger mentioned was that he regretted not writing book reviews sooner because he wanted to get a glimpse of who he was when he read certain titles when younger. That got me motivated indeed.

Books To Look Forward To This Spring

A Snowy Day

Those have become so rare in Jordan where I live that we got so crazy looking at the snowfall yesterday. My kids and I literally jumped up and down of joy while running from one window to another in the house to see the snowy view each one displayed.

This 24-hour storm gave me the chance to experience playing in snow with my kids aged 7 and 5 for the first time because it was their first! The energy they had was astonishing and adorable, especially my youngest. When we came back in the house, I realized he was all wet but never complained once because he was playing so hard.

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A Snowy Day

Productivity Technique: Time Blocking

Time blocking at work has been an indispensable productivity and focus technique for me in the past months. I learned it from Cal Newport and Charlie Gilkey.

At the start of each workday I write what I plan to do on a time schedule. I use my weekly passion planner to do that and I use erasable pens as I edit it when needed.

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Productivity Technique: Time Blocking

Digital Declutter Challenge Update – Week 3

My screen time this week is down by almost 50% compared to my previous behavior where I only used my phone for an average of 3 hours 15 minutes daily, and that includes kindle and maps. I’m so proud.

All my rules have been working just fine. I met a friend for coffee last week and I didn’t have a book on me so I waited for her staring out the window which was a nice change.

Some friends reached out via whatsapp saying they missed me and looking forward for my return and I reminded them to check my newsletter where I have been sharing my most important updates regarding this challenge.

A friend said she just realized I was in a challenge so my insight is it takes around 2 weeks for people who regularly interact with you to start missing you on social media.

I have noticed that my email list’s growth is slowing down which is making Instagram’s value for my work clearer as it has been the key source of newsletter subscriptions. Instagram then is for marketing my work. I will go back to it after this challenge to share what I create for my core work which is my podcast and blog and hopefully future online workshops and to engage in Live sessions with my dear followers and encourage them to stay in touch with me via my newsletter.

I have also decided to extend my challenge to February 15th . One week after kids start the 2nd non-online (fingers crossed) school semester and we settle into our new routines.

You can listen to this update in Arabic in episode 17 of my podcast below:

Digital Declutter Challenge Update – Week 3

Digital Declutter Challenge Update – Week 2

I am happy to report that my phone usage has dropped to an average of 4 hours a day compared to my pre-challenge 6 hours average in best case scenraios.

My Whatsapp usage didn’t decrease overall, however my whatsapp scattered screentime has been optimized and I found the challenge getting easier in week 2 as I updated Whatsapp rules to the following:

  1. Whatsapp’s hourly usage is open until 9am when I get to work due to the voice notes I love to send and receieve from my friends who wake up early especially during my walk or commute.
  2. I block whatsapp when I start getting dressed and applying makeup to leave for work because I might get distracted by messages if I check them.
  3. I set work profile for whatsapp as 7 minutes/hour until 6pm.
  4. If I need whatsapp for work communciations I use whatsapp web which I don’t think is distracting at all.
  5. I still block whatsapp between 6pm and 9pm, this step has had the most magical impact on my evening routine and impproved quality of attention to my family.

I am getting bored fast with gmail and I kept the habit of cheking it after lunch break as a transitional activity between break and work.

I have noticed that I am remebering my dreams vividly since starting this challenge. It’s like the decrease in images entering my brain is making it easier for my brain to retrieve its own creations. Interesting, no?

I am also reflecting on the importance of real-time sharing. Do I really need to stop reading and share that book quote snapshot with my groups on spot? Is it really necessary to interrupt admiring the sunset and start talking about the beauty of its image with family memebers? Do I have to share the kid’s cute game while they are playing it and thus leave them? if not physially, attentionally?

This is something I will really take into account when ending this challenge. I love to share cool things I read or photos I take or podcasts I listen to. Changing this might mean I take screenshots or photos all day and share them all at a specific time with my family and friends, or add them to to my social media stories. I will always remember what I wanted to share if I just look into my gallery. If I feel the urge I will say to myself why now? can it wait? maybe add it to my awesome weekly newsletter Let’s see where this goes.

Read all about week 1 here.

You can listen to this update in Arabic in episode 16 of my podcast below:

https://bardees.simplecast.com/episodes/16

Digital Declutter Challenge Update – Week 2

10 Monthly Review Questions and my Quarantine Edition Answers

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My 2020 Passion Planner

I will be sharing my answers to the monthly reflection questions in my passion planner, highlighting all my achievements and observations about April 2020. I usually begin to answer these questions after reviewing all my journals in order to remember details and also to be inspired.

Question 1: What was the most memorable part of this month? Describe it.

When outside life slowed down due quarantine I got the chance to achieve two important personal goals that were already on my 2020 goals list, which are:

 1. My Podcast

After launching my quarantine baby podcast in March 29th I managed to launch 4 episodes during April 2020.  This boosted my self-confidence as I learned so much about the podcasting process by putting in hard work and learning from my own mistakes each time.  The month felt like a crash course that will save me so much time in the future. I especially enjoyed researching the journaling topic using my old journals and reading about the habits of authors I admire.
 
2. Decluttering my home.
 

Decluttering was actually a big goal for me, however, I did not expect to make this much progress on it so early in the year, it needed time and I finally had the time. I covered the pain areas including my bedroom, my kids’ rooms, my multi-purpose office area. I discovered a lot about myself and my relationship to stuff has been definitely complicated. I’m improving and finding it easier to get rid of stuff that don’t add value or beauty to my life or simple taking space I’d better save for more meaningful items and activities.

Question 2: What were the three biggest lessons you’ve learned in the past month?

  1.  I love my home. I just did not have the time to appreciate it before. I finally cleared out stuff that blocked air and light and even my kids from moving freely in it and enjoying it.
  2. I am at my best when I create. When I ship my work like this blog or a new podcast episode, I feel the best rush of energy.
  3.  When I feel uninspired and stuck at a task- which I can tell if it’s taking too long, I’m making many mistakes, or I’m restarting over and over- just PAUSE. I should leave the task for a while until recharge. This way I‘d be able to finish it faster.

Question 3: Review your planner for the past month and assess your priorities. Are you happy with how you spend your time? If not, what steps can you take next to adjust them.

Yes, I am very happy of how I spent my time creating work I’m proud of and more space at home. I also noticed that compared to the first 2 weeks of quarantine back in March, I didn’t play much with the kids in April but I’m proud that I committed to daily bedtime stories, reading 4 stories sometimes.

There is always, however, room for improvement.

In May, I want less time on my phone and to make time on phone intentional for creating, engaging with others,  initiating or responding to contact. Not for mindless scrolling.

Question 4: What did you accomplish this past month? What are you most proud of?

  1.  4 Podcast episodes.
  2. 3 Blog posts
  3. 4 Instagram videos
  4. Finished 4 books (decluttering at the speed of life, how to manage your home without losing your mind,  money tree, life’s greatest question) the first 2 books helped me achieve the below tasks.
  5. Decluttering my bedroom 100% , kids’ rooms 80%, office room 100%. I would like to change its name to learning/arts room, since kids are spending most of their time with me there during the day when I work or home school, still thinking about it.
  6. Developing home management routines that helped make my home feel more comfortable (example: laundry day routine)
  7. Recording a Zoom call with my friend on how we are spending our time home positively as mothers.
  8. Starting a book discussion series about the (Power of Now) with my friend by video-recording the first episode.
  9. Developing a new habit of walking daily for 20 to 45 minutes.
  10. Commiting to my 5am habits and especially to meditation.
  11. Spending 2 social-media free weekends

Question 5: How are you different between this past month and the month before it?

I am closer to my kids and know them better and proud of their relationship’s progress and how they learned to get along better than before.

I am better aware of my triggers around my kids and working on enhancing my reactions especially during home schooling.

I feel more self-confident of my creative energy to ship my work to the world.

I now really know that what it takes to produce a podcast.

I feel lighter with less stuff at home and proud that my relationship to possessions is changing.

I’ve never loved my home as much as I loved it this month.

Question 6: What or who are you especially grateful for this past month?

My home. The breathtaking sunset view. Spring beauty wherever I look outside and having lovely outdoors area for kids to run.

My husband’s energy who got so much done around the house and washed the cars many times followed by rain.

My father and mother in law who live downstairs and their love and attention for the kids and their great food.

After 40 days I got to spend few nights at my parents’, enjoyed being spoiled with food and staying up late with them.

My accountability partner Rania and our special talks.

My best friend’s patience listening to my long voice messages of frustration.

Ladies in my 5am group, their wonderful wisdom, energy, honesty and the momentum we enjoyed.

The amazing support and helpful feedback I received about my new podcast and all the amazing testimonials about it.

Dana K. white’s books about home management.

Question 7: Name three things you can improve on this upcoming month. What concrete actions can you take to work towards these improvement?

  1. Patience during home schooling by being more mentally prepared for class, adding more silence for my child to think, expecting different (I don’t know) scenarios and practicing my response to them because I get frustrated if we already covered the material. Also to keep consistent math and reading aloud practice.
  2.  More respect for my body by going back to intermittent fasting, less chips, replace it with yogurt and cucumbers and seeds. Also observe my coffee intake.
  3. Get in touch with parenting books to remember parenting strategies and leave the room when feeling frustrated to be able to respond wisely to kids.

Question 8: From one to 10, how do you feel overall about this past month?

7 out of 10

Other questions I like from PowerSheets Goal Planner

Question 9: In the new month I am saying no to:

Anger. Anger begets anger, just like any habit. I can break this habit by pausing and choosing a different response. Also by starting my day imagining things going wrong in advance with kids’ moods and behavior and practicing a different response (when they…. I will… ) example: when they start bickering /I will separate them kindly but firmly in their rooms until a timer goes off).

Social media in weekends and mornings. Mornings are way fruitful and weekends are more peaceful when I am off social media. I can check it after I create my own content. As Chase Jarvis always says: Create before you consume.

Question:10 In the new month I am saying yes to:

Flexibility, patience, adding 10-min strength training every other day, power naps, starting the day setting schedules with kids.

What’s Next?

After answering the 10 questions I fill the Tending List in Powersheets where I write the Monthly action items, the weekly action items and the daily action items/habits.

Example of monthly action items is launching 2-3 podcast episodes, organize summer clothes, finish chapter 3 of a course in miracles, finish contagious you book and deliver a project at work.

Example of weekly action items may be one podcast episode and one Instagram video per week.

In May my daily habits would include walking 30 minutes, writing in evening journals, having fruits and seeds.

Other funny things worth mentioning about this past month is that I finally had the time to read the dishwasher and the washing machine manuals. I found out what those little codes meant. I chose the best program for my dishwasher and I even adjusted the height of the racks, who knew this was even possible?  I am a bit embarrassed to admit that I learned the correct way to set up the cutlery  in the top rack.  For 2 years I did it as the handyman who installed it instructed me to, without ever verifying his advice. Perhaps I’ll share a picture later. It was so funny.

I hope this review encouraged you to start this practice and make it your own. This will help you track your successes and learn from your mistakes.

Let me know if you do a monthly review in the comments, and what other helpful questions we can think about every month.

You can listen to this epsiode in Arabic through my podcast:

https://bardees.simplecast.com/episodes/6

 

 

10 Monthly Review Questions and my Quarantine Edition Answers